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common records schedule

The Common Records Schedule (CRS) is designed to assist units in ensuring that their university records are organized and maintained for operational and administrative effectiveness, and that they are disposed of appropriately.

The Common Records Schedule has been designed to present a model for the organization of common records across the University. The CRS includes a records classification framework to organize records in university offices in both paper and electronic formats, consisting of eleven functional areas based on common functions.

Getting Started with the CRS

  • Administration and Governance

    Records relating to the administration and governance of York University and units within the University.

  • Campus Services

    Records relating to management of various services and resources offered to members of York University and the wider community.

  • Communications and Public Relations

    Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.

  • Equipment and Supplies

    Records relating to the management of York University's movable property and supplies.

  • Facilities and Property

    Records relating to the management of York University facilities and real property.

  • Finance

    Records relating to the management of York University and unit financial resources.

  • Human Resources

    Records relating to the management of academic and non-academic University employees.

  • Information Technology and Information Management

    Records relating to the management of York University's information technology, information assets and cultural resources.

  • Research

    Records relating to development of knowledge that provides insight into the scientific, economic, social and cultural issues affecting the world.

  • Students

    Records relating to documentation of students' academic history and provision of support services to students.

  • Teaching and Learning

    Records relating to the provision of instruction and operation of academic programs.