Students
Records relating to documentation of students' academic history and provision of support services to students.
STU23
Scholarships, Bursaries and Awards - Case Files
Consists of records relating to individuals receiving scholarships, bursaries and awards. Records may include lists of applicants, application rejections, award applications and supporting documentation.
Office of Primary Responsibility
Student Financial Services
Units responsible for awarding scholarships, bursaries and awards
Retention
7 years after end of yearly application cycle
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).
Filing Guidelines
Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree). Awards and honours based on academic performance should be recorded as a part of the permanent student record.
Approved by University Secretary and General Counsel on 2008-06-20