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common records schedule

Human Resources

Records relating to the management of academic and non-academic University employees.

HRS37

Post-Doctoral Fellows and Research Assistants Files

Consists of records relating to the appointment history of post-doctoral fellows and research assistants. Records document employment history of individual research assistants from initial hiring to termination and the administration of compensation and benefits.


Office of Primary Responsibility

Appointing units for all records except payroll, pension and benefits

Human Resources and Employee Relations for payroll, pension and benefits

Retention

Permanent for employees eligible for pension

15 years after termination for other employees

Disposition

Destroy


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


Retention Rationale

Retention based on consistency with HRS36.


Filing Guidelines

Discard transitory documents when their operational use ceases, or they are superseded or obsolete.


Approved by University Secretary and General Counsel on 2008-12-03