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common records schedule

Information Technology and Information Management

Records relating to the management of York University's information technology, information assets and cultural resources.

INF70

Access to Information Requests and Privacy Complaints

Consists of records relating to access to information requests made under the Freedom of Information and Protection of Privacy Act (FIPPA) and complaints regarding privacy breaches. Records may include access request forms, acknowledgement letters, third party notices, fee estimates, access recommendations, record search worksheets, research agreements, notice and confirmation of appeal and written representations.


Office of Primary Responsibility

Information, Privacy & Copyright Office

Retention

5 years after last action

Disposition

Destroy


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

ADG71 - Advice and Inquiries for informal access requests


Retention Rationale

Retention based on anticipated operational use.


Filing Guidelines

Tracking data in the electronic request management system will be retained permanently. All information pertaining to informal access requests is retained for one calendar year in accordance with the requirements of the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5 (1).


Approved by University Secretary and General Counsel on 2008-06-20
Updated on 2016-01-13