Equipment and Supplies
Records relating to the management of York University's movable property and supplies.
EQP11
Asset Surplus and Disposal
Consists of records relating to the management and disposal of university surplus movable assets. Movable assets include any asset except real estate or other interests in land. Examples are computers, equipment, furniture, and university vehicles. Records may include surplus status declaration, asset re-valuation, transfer notices, copies of purchase orders and warranties and receipts for the surplus assets sold or donated.
Office of Primary Responsibility
Procurement Services
Retention
7 years after asset disposed of
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
The Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b) requires that books and records be kept until the expiration of six years from the end of the last taxation year.
Approved by University Secretary and General Counsel on 2008-06-20