Facilities and Property
Records relating to the management of York University facilities and real property.
FCL23
Facilities Maintenance and Repairs
Consists of records relating to the maintenance and repairs of university buildings and facilities including inspections for elevators and fire alarms, maintenance of HVAC (Heat, ventilation, air conditioning) system. Records may include maintenance logs, tests and corrective measures, work orders, service reports, copies of floor plans and engineering drawings.
Office of Primary Responsibility
Maintenance, Utilities and Energy
Retention
7 years after last inspection or project completed
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
FCL23-05 - Facilities Maintenance and Repairs - Maintenance Specifications
Retention Rationale
Retention based on: Technical Standards and Safety Act, Elevating Devices, under O. Reg. 209/01, s. 34 - elevator logbook kept for at least five years from the date of last entry Fire Protection and Prevention Act, Fire Code, under O. Reg. 388/97, s. 1.1.2.1 - tests and inspection records kept for two years after they are made
Approved by University Secretary and General Counsel on 2008-06-20