Records relating to the management of York University and unit financial resources.
Consists of records relating to expenditures and purchases. Records may include requisitions and purchase orders, invoices, charge accounts, supporting documents, cheques, Canadian and foreign drafts, reimbursements of travel and moving expenses and requests for advances.
Office of Primary Responsibility
Local unit for PCard receipts and statements
Procurement Services for PCard agreements
7 years after last action
Until operational use ceases
The Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b) requires that books and records be kept until the expiration of six years from the end of the last taxation year.
Original receipts related to claims for reimbursement of expenses submitted and approved in the Concur Expense System must be retained by local units for 90 days after the date of approval. For users opting to submit paper claims, the official copy of the records will be retained by Finance.
Approved by University Secretary and General Counsel on 2008-06-20