Human Resources
Records relating to the management of academic and non-academic University employees.
HRS24
Recruitment and Hiring - Permanent Non-Academic Employees, Union Positions
Consists of records relating to postings and competitions for non-academic staff (YUSApuY-1, OPSEU 578, IUOE 772, CUPE 1356, CUPE 1356-1). Records may include recruitment request and approval documentation, application packages, interview schedules and results, references, offer letter and other correspondence.
Office of Primary Responsibility
Human Resources and Employee Relations
Hiring unit
See "Filing Guidelines" below for details on documentation
Retention
7 years after appointment made or search terminated
Disposition
Destroy
Other Copies
Retention
1 year after decision made
Disposition
Destroy
Retention Rationale
Human Resources and Employee Relations/York University Staff Association Recruitment Process, revised March 20/08
Filing Guidelines
For YUSA positions, HR and ER is the Office of Primary Responsibility for recruitment request and approval documentation, application packages, offer letter. The Hiring unit is the Office of Primary Responsibility for recruitment request, job summary, organization chart, interview questions/notes, reference checks, employee transaction form, employment equity hiring form, all pertinent information for internal applicants. For other unions, the Hiring unit is the Office of Primary Responsibility for all documentation. Transfer application package and related documentation of new hire to employee file. Destroy applications of unsuccessful external applicants after one year.
Approved by University Secretary and General Counsel on 2008-12-03