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common records schedule

Human Resources

Records relating to the management of academic and non-academic University employees.


Employment Equity

Consists of records relating to employment equity programs. Records may include employment equity hiring forms and census information conducted to determine characteristics of the workforce.

Office of Primary Responsibility

Human Resources and Employee Relations


7 years after last action


Destroy after Archives review

Other Copies


Until operational use ceases



Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

Individuals' employment equity-related information gathered through the Self-Identification Survey is kept in strict confidence with the Employment Equity Officer.

Approved by University Secretary and General Counsel on 2008-12-03
Updated on 2012-03-08