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common records schedule

Human Resources

Records relating to the management of academic and non-academic University employees.


Post-Doctoral Fellows and Research Assistants Files

Consists of records relating to the appointment history of post-doctoral fellows and research assistants. Records document employment history of individual research assistants from initial hiring to termination and the administration of compensation and benefits.

Office of Primary Responsibility

Appointing units for all records except payroll, pension and benefits

Human Resources and Employee Relations for payroll, pension and benefits


Permanent for employees eligible for pension

15 years after termination for other employees



Other Copies


Until operational use ceases



Retention Rationale

Retention based on consistency with HRS36.

Filing Guidelines

Discard transitory documents when their operational use ceases, or they are superseded or obsolete.

Approved by University Secretary and General Counsel on 2008-12-03