Human Resources
Records relating to the management of academic and non-academic University employees.
HRS45
Payroll
Consists of transaction records relating to payment of employees and non-employee payments such as honoraria and third party payroll. Records may include deposits, remittances, tax forms including TD1, T4, T4A, T5, ROE, reconciliations and pay period documentation.
Office of Primary Responsibility
Human Resources and Employee Relations
Retention
7 years after period covered
Disposition
Destroy
Other Copies
Retention
Do not retain
Disposition
n/a
Retention Rationale
Income Tax Act, 1985 requires retention of records for 6 years from the end of the calendar year.
Filing Guidelines
File information regarding individual employees in their employee file.
Approved by University Secretary and General Counsel on 2008-12-03