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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Legal Proceedings

Consists of records relating to legal proceedings and investigations dealt with or submitted to a court of law, administrative tribunal or regulatory agency for or against the institution. Records may include legal correspondence and pleadings, statements, demands, directions, subpoenas and notices to appear, orders, transcripts, settlements, discharges, rulings and related correspondence.

Office of Primary Responsibility

Office of the Counsel


7 years after settlement or judgment and rights of appeal have expired


Destroy after Archives review

Other Copies

Involved units


Until after settlement or judgment and rights of appeal have expired. Contact the Office of the Counsel before disposing of any records.



See Also

ADG45 - Legal Advice

ADG50-05 - Human Rights Commission and Tribunal Hearings - Case Files

Retention Rationale

Retention based on current operational practice.

Approved by University Secretary and General Counsel on 2008-06-20