Students
Records relating to documentation of students' academic history and provision of support services to students.
STU33
Exchange, Practicum and Internship Programs - Case Files
Consists of records relating to students participating in exchange programs, practicums, internships or experiential learning. Records may include correspondence, travel arrangements, insurance documentation.
Office of Primary Responsibility
York International
Units responsible for organizing and administering exchange, practicum and internship programs
Retention
3 years after end of exchange, practicum or internship
Disposition
Destroy
Other Copies
Retention
1 year after end of exchange
Disposition
Destroy
See Also
STU32 - Exchange, Practicum and Internship Programs for records relating to the administration of these programs
STU40 - Student Records - Undergraduate for undergraduate student records
STU45 - Student Records - Graduate for graduate student records
Retention Rationale
Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).
Filing Guidelines
Where credits are awarded as a result of exchanges, practicums or internships the record of such must become part of the permanent student record. Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).
Approved by University Secretary and General Counsel on 2008-06-20