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common records schedule

Equipment and Supplies

Records relating to the management of York University's movable property and supplies.

EQP20

Computing Equipment and Supplies

Consists of records relating to maintenance and repairs of computing equipment and supplies, including all desktops, laptops, and their peripherals. Records may include copies of purchase orders, user guidelines, operation manuals, maintenance and repair log books, warranties, maintenance contracts and service agreements.


Office of Primary Responsibility

Units

Retention

2 years after equipment disposed of

Disposition

Destroy


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

EQP10 - Asset Control and Inventories

EQP11 - Asset Surplus and Disposal

FIN40 - Procurement


Retention Rationale

Retention based on anticipated operational use.


Approved by University Secretary and General Counsel on 2008-06-20