Facilities and Property
Records relating to the management of York University facilities and real property.
FCL10
Utilities Management
Consists of records relating to the supply and management of the University utilities including the procurement of electricity, the operation and maintenance of the co-generation plants, boilers, chillers and the compressed air system. Records may include meter readings, data analysis, inspection reports, power disruption reports, work orders, service reports and copies of utilities bills.
Office of Primary Responsibility
Maintenance, Utilities and Energy
Retention
7 years after last action
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Retention based on the requirements of the Technical Standards and Safety Act, Operating Engineers, O. Reg. 219/01, s. 37 (12) which states "The user shall ensure that the logbook is kept accessible in the plant for at least three years after the last entry is made." The 7-year retention will ensure that the two latest inspection reports of the plant are kept for record and comparison purposes.
Approved by University Secretary and General Counsel on 2008-06-20