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common records schedule

Facilities and Property

Records relating to the management of York University facilities and real property.

FCL11

Energy Management

Consists of records relating to the planning and implementation of sustainable environmental practices to reduce operation cost and improve environmental performance of the University. Records may include needs assessments, feasibility studies, energy audits, project plans and schedules, reports, proposals, approval documents and contracts.


Office of Primary Responsibility

Maintenance, Utilities and Energy

Retention

10 years after last action or project completed

Disposition

Destroy after Archives review


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

ADG35 - Contracts and Agreements

FCL10 - Utilities Management


Retention Rationale

Retention based on anticipated operational use.


Filing Guidelines

A signed copy of any financial agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.


Approved by University Secretary and General Counsel on 2008-06-20