Administration and Governance
Records relating to the administration and governance of York University and units within the University.
ADG50-05
Human Rights Commission and Tribunal Hearings - Case Files
Consists of records relating to complaints submitted to the Ontario Human Rights Commission. Records may include complaints, responses, section 34 requests and decisions, mediation documentation, settlement agreement, investigation report and documentation, case analysis, commission decision, reconsideration request and decision, and correspondence.
Office of Primary Responsibility
Office of the Counsel
Retention
Permanent for pleadings (complaint, response, case analysis report, responding submission, disposition)
5 years (See Filing Guidelines) for other record
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Retention based on precedential use.
Filing Guidelines
For files involving students, retain records other than pleadings for 5 years after student's last active session. For files involving employees, retain records other than pleadings for 5 years after employee is no longer receiving pay or benefits. For files involving others, retain records for 5 years after last action. Return original documents to internal client.
Approved by University Secretary and General Counsel on 2008-06-20