Human Resources
Records relating to the management of academic and non-academic University employees.
HRS36
Temporary Employee Files
Consists of records relating to the employment history of part-time employees including CUPE 1356 part-time, CUPE 1356-2, YUSA-2, CPM contract employees, graduate assistants, research associates, work study students, and other employees not included in record classes HRS30, HRS32, HRS34, and HRS37. Records document employment history of individual employees from initial hiring to termination and the administration of compensation and benefits.
Office of Primary Responsibility
Hiring units for all records except payroll, pension and benefits
Human Resources and Employee Relations for payroll, pension and benefits
Retention
Permanent for employees eligible for pension
15 years after termination for other employees
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
HRS36-05 - Temporary Employee Files - YUSA Unit 2 Reprimand or Demotion Discipline Records
HRS36-06 - Temporary Employee Files - YUSA Unit 2 Suspension or Discharge Discipline Records
Retention Rationale
CUPE 1356-2 Collective Agreement, Article 19.01
Filing Guidelines
Discard transitory documents when their operational use ceases, or they are superseded or obsolete.
Approved by University Secretary and General Counsel on 2008-12-03