Information Technology and Information Management
Records relating to the management of York University's information technology, information assets and cultural resources.
INF11
Enterprise Applications
Consists of records relating to the development, administration and maintenance of applications that facilitate the operational and supporting processes of the University. These are large-scale university-wide applications that may be developed in-house or in conjunction with vendors. Examples include Student Information System (SIS), finance, human resources, payroll, course management, classroom equipment booking, library catalogue, hotel/event booking, parking and temperature control systems. Records may include project proposals and deliverables, system requirement analyses, feasibility studies, systems specifications, functional flow plans, risk analysis reports, service level agreements, test scripts, evaluation reports and sign-off documents.
Office of Primary Responsibility
University Information Technology (UIT)
Faculty and Divisional Information Technology Units
Retention
2 years after project terminated or application discontinued and data no longer used
Disposition
Destroy after Archives review
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Retention based on anticipated operational use.
Approved by University Secretary and General Counsel on 2008-06-20