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common records schedule

Information Technology and Information Management

Records relating to the management of York University's information technology, information assets and cultural resources.

INF41

Library Services - Collection Management

Consists of records relating to the management of the University libraries' holdings including accessioning and cataloguing, preservation, binding, mending, weeding and bibliographic maintenance. Records may include cataloguing standards, inventory lists of library resources, guides and indexes, title lists for transfer or donation and contracts with vendors


Office of Primary Responsibility

Libraries

Resource Centres

Retention

2 years after last action or until superseded

Disposition

Destroy


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

ADG35 - Contracts and Agreements

FIN10 - Accounts Payable


Retention Rationale

Retention based on anticipated operational use.


Filing Guidelines

A signed copy of any contract or agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $500,000 shall be deposited with the University Secretariat.


Approved by University Secretary and General Counsel on 2008-06-20