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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Scholarships, Bursaries and Awards - Case Files

Consists of records relating to individuals receiving scholarships, bursaries and awards. Records may include lists of applicants, application rejections, award applications and supporting documentation.

Office of Primary Responsibility

Student Financial Services

Units responsible for awarding scholarships, bursaries and awards


7 years after end of yearly application cycle



Other Copies


Until operational use ceases



See Also

STU22 - Scholarships, Bursaries and Awards

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).

Filing Guidelines

Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree). Awards and honours based on academic performance should be recorded as a part of the permanent student record.

Approved by University Secretary and General Counsel on 2008-06-20