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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Scholarships, Bursaries and Awards

Consists of records relating to the establishment and awarding of scholarships, bursaries and awards. Records may include approved gift agreements, award proposals, requirements for eligibility.

Office of Primary Responsibility

Student Financial Services

Units responsible for administering scholarships, bursaries and awards





Other Copies


Until operational use ceases



See Also

ADG35 - Contracts and Agreements for retention and disposition of signed copies held by the University Secretariat

FIN28 - Trusts and Endowments

STU23 - Scholarships, Bursaries and Awards - Case Files for records relating to specific students

Retention Rationale

Retention based on current operational practice.

Filing Guidelines

A signed copy of any contract or agreement with a value over $100,000, or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.

Approved by University Secretary and General Counsel on 2008-06-20