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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Ontario Student Assistance Program (OSAP) - Supporting Documentation

Consists of records in support of applications for financial assistance through the Ontario Student Assistance Program (OSAP). Records may include copies of marriage certificates, copies of landed immigrant papers, financial records, signature forms and correspondence.

Office of Primary Responsibility

Student Financial Services


2 years after end of annual loan cycle


Transfer to Government of Ontario records centre

Other Copies


Do not retain



See Also

STU25-05 - Ontario Student Assistance Program (OSAP) - Transfer Lists

Retention Rationale

Documents that support OSAP applications must be maintained by the University for two years as required by the Ministry of Training, Colleges and Universities. Once transferred, records are retained by the Ministry for 20 years and then destroyed.

Approved by University Secretary and General Counsel on 2008-06-20