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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Letters of Permission

Consists of records relating to letters of permission used by students in order to take courses at other institutions that will count towards their York University degree, diploma or certificate.

Office of Primary Responsibility

Registrar's Office

Units responsible for granting letters of permission


5 years after last active session



Other Copies


1 year after granting of letter of permission



See Also

STU40 - Student Records - Undergraduate for undergraduate student records

STU45 - Student Records - Graduate for graduate student records

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).

Filing Guidelines

Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).

Approved by University Secretary and General Counsel on 2008-06-20