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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Student Records - Non-degree Studies

Consists of the records of participants in non-degree study activities at York University. Records may include records of registration, attendance and grades.

Office of Primary Responsibility

Units offering non-degree studies





Other Copies


1 year after last active session



See Also

STU40 - Student Records - Undergraduate for undergraduate student records

STU45 - Student Records - Graduate for graduate student records

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1). As per the Office of the Vice-President Academic, records relating to non-degree students should be retained so that "at any future date a participant in a non-degree studies activity can be provided with a 'certificate' or note of attendance and where appropriate, a grade."

Approved by University Secretary and General Counsel on 2008-06-20