Students
Records relating to documentation of students' academic history and provision of support services to students.
STU49
Graduate Thesis - Case Files
Consists of records relating to the administration of theses. Records may include proposals, lists of committee members, ethics certification, ethics approvals and correspondence.
Office of Primary Responsibility
Student's home Faculty
Retention
6 months after acceptance
Disposition
Destroy
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
STU45 - Student Records - Graduate for Supervisor's Committee, External Examiner's Report and Examining Committee
Retention Rationale
Records relating to the administration of theses are not required once the thesis has been accepted with the exception of the information regarding thesis defense, Supervisor's Committee, External Examiner's Report and Examining Committee.
Filing Guidelines
Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate).
Approved by University Secretary and General Counsel on 2008-06-20