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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Intellectual Property

Consists of records relating to copyright for works produced or acquired by the University, to patents where the University holds rights, to establishing legal ownership of trademarks or industrial designs in the University's name. Records may include assignment of rights, licenses, administrative forms, certificates, correspondence.

Office of Primary Responsibility

Office of the Counsel or unit holding/acquiring rights


As long as rights, licenses or authorizations in effect


Destroy after Archives review

Other Copies


Do not retain



See Also

ADG35 - Contracts and Agreements

Retention Rationale

Retention based on current operational practice.

Filing Guidelines

A signed copy of any contract or agreement with a value over $100,000, or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.

Approved by University Secretary and General Counsel on 2008-06-20