Facilities and Property
Records relating to the management of York University facilities and real property.
FCL21
Lease Administration
Consists of records relating to the administration of land leases and agreements made between the University and outside organizations. Records may include leases and agreements, copies of deeds and property insurance etc.
Office of Primary Responsibility
Finance
Retention
15 years after expiration of lease
Disposition
Destroy after Archives review
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Retention based on: Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 17 (1) - a six-year limitation period for landlords/mortgagees to bring an action to recover arrears in rent/interest from the date the amount was due Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 22 - a ten-year limitation period for mortgagees to bring an action to recover the land or property from the date the last mortgage payment was made Limitations Act, 2002, c. 24, Sched. B, s. 15 (2) - no proceeding shall be commenced in respect of any claim after the 15th anniversary of the day on which the act or omission on which the claim is based took place.
Filing Guidelines
A signed copy of any financial agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.
Approved by University Secretary and General Counsel on 2008-06-20