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common records schedule

Facilities and Property

Records relating to the management of York University facilities and real property.


Campus Security

Consists of records relating to the planning and administration of security services at the University including patrolling, emergency response, crime prevention and safety programs. Records may include security reports, security assessments and medical reports, CCTV log books and officer log books.

Office of Primary Responsibility

Security Services


7 years after last action


Destroy after Archives review

Other Copies


Until operational use ceases



See Also

FCL61 - Investigation Case Files for CCTV images that are used in an investigation

FCL62 - Access Control

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

CCTV images held on the hard drive will be automatically overwritten when the drive is full which may take two weeks to two months. CCTV images used for investigation purposes are kept in Investigation Case Files (FCL61).

Approved by University Secretary and General Counsel on 2008-06-20