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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Student Services - Clinical Counselling - Case Files

Consists of records relating to clients who are provided counselling services concerning personal, academic or career concerns by clinicians. Records may include intake information, notes made by service providers in order to provide counselling care, referral letters, consent forms and related documentation.

Office of Primary Responsibility

Unit providing the service


10 years after last contact or, where client is not yet 18, 10 years after client's 18th birthday



Other Copies


Do not retain



See Also

STU60 - Student Support Services and Community Development for records relating to the administration of student services

STU70-05 - Student Services - Clinical Counselling - Sexual Assault Case Files for clinical counselling files that involve the reporting of sexual assault

Retention Rationale

Retention is based on expected operational need and current practice. When the client is younger than 18 years old, the retention of 10 years begins after the client's 18th birthday.

Approved by University Secretary and General Counsel on 2008-06-20