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common records schedule

Human Resources

Records relating to the management of academic and non-academic University employees.


Reports and Statistics

Consists of records relating to the creation and use of reports and statistics concerning employment and other human resources topics. Records may include reports and statistics not included in other file classes in the HRS functional area. This file class does not include externally prepared reports and statistics received and used for information purposes.

Office of Primary Responsibility

Human Resources and Employee Relations


10 years after preparation


Destroy after Archives review

Other Copies


Until operational use ceases



See Also

ADG02 - Reports and Statistics for general institutional reports and statistics and reports and statistics prepared by the Office for Institutional Research and Analysis

ADG75 - Program Management for annual or other periodic reports

HRS99 - Reference and Information for external reports and statistics received and used for reference purposes

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

Working papers and documents may be destroyed upon dissemination of final report or statistics.

Approved by University Secretary and General Counsel on 2008-12-03