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common records schedule

Human Resources

Records relating to the management of academic and non-academic University employees.


Recruitment and Hiring - Temporary Employees

Consists of records relating to hiring of academic and non-academic part-time employees (CUPE 1356 part-time, CUPE 1356-2, YUSA-2, graduate assistants, graduate research assistants, research associates, work study students, CPM contract employees) and other employees not included in record classes HRS22, HRS24, HRS25, and HRS27. Records may include applications, resumes, correspondence.

Office of Primary Responsibility

Hiring unit


1 year after appointment made



Other Copies


Until operational use ceases



See Also

HRS27 - Recruitment and Hiring - Post-Doctoral Fellows and Research Assistants

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

Transfer application and related documentation of successful candidate to individual employee file.

Approved by University Secretary and General Counsel on 2008-12-03