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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Promotion and Continuing Appointments Committee for Advancement of Professional Librarians (PCAC) - Case Files

Consists of records relating to consideration of YUFA members in the University libraries applying for tenure and/or promotion (including advancement to candidacy) based on evaluations of professional performance and knowledge, service, and professional development. Records include application forms, decision letters, letter of recommendation, curriculum vitae, confidential letters of reference and supporting documentation.

Office of Primary Responsibility

Secretary of PCAC


Permanent (see Filing Guidelines)



Other Copies


Do not retain



See Also

ADG12-36 - Senate Tenure and Promotion Committee (T&P) - Case Files

Retention Rationale

Retention based on current operational practice.

Filing Guidelines

The application form and decision letter are retained permanently. All other records held by the OPR should be destroyed 7 years after decision.

Approved by University Secretary and General Counsel on 2010-09-30