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common records schedule

Communications and Public Relations

Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.


Camp Participant Case Files

Consists of records relating to information about camp participants including volunteers. Records may include demographic information, parent/guardian information, medical information, emergency contacts, camper behavioral notes and contracts, incident reports, consent forms and waivers, volunteer applications, and Vulnerable Sector Screening Program - Police Reference Checks for volunteers.

Office of Primary Responsibility

Unit offering the camp program


7 years following the participant's 18th birthday



Other Copies


1 year after the end of the camp program



See Also

CPR28 - Community Relations and Outreach

Retention Rationale

Retention based on Ontario Limitations Act, 2002 and advice from the Ontario Camps Association.

Filing Guidelines

If camp participant files are maintained as a whole, base retention on the age of the youngest participant.

Approved by University Secretary and General Counsel on 2014-05-21