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common records schedule

Communications and Public Relations

Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.

CPR28-05

Camp Participant Case Files

Consists of records relating to information about camp participants including volunteers. Records may include demographic information, parent/guardian information, medical information, emergency contacts, camper behavioral notes and contracts, incident reports, consent forms and waivers, volunteer applications, and Vulnerable Sector Screening Program - Police Reference Checks for volunteers.


Office of Primary Responsibility

Unit offering the camp program

Retention

7 years following the participant's 18th birthday

Disposition

Destroy


Other Copies

Retention

1 year after the end of the camp program

Disposition

Destroy


See Also

CPR28 - Community Relations and Outreach


Retention Rationale

Retention based on Ontario Limitations Act, 2002 and advice from the Ontario Camps Association.


Filing Guidelines

If camp participant files are maintained as a whole, base retention on the age of the youngest participant.


Approved by University Secretary and General Counsel on 2014-05-21