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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.

ADG03

Committees

Consists of records relating to proceedings and actions of standing, joint, ad hoc and subcommittees, advisory boards, task forces, etc., pertaining to administration and governance, which are not Senate, Board of Governors, or Faculty Committees. They may have highly specific or broad areas of concern. Includes records of Presidential, Chancellor, and Decanal search committees. Records may include agenda packages, minutes, reports, working papers, presentations, related documentation and correspondence.


Office of Primary Responsibility

Establishing unit

When committee established by more than one unit, committee shall determine the office of primary responsibility

Retention

7 years after last action

Disposition

Destroy after Archives review


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

ADG60 - External Relations for committees external to the University


Retention Rationale

Retention based on anticipated operational use.


Approved by University Secretary and General Counsel on 2010-09-30