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common records schedule

Campus Services

Records relating to management of various services and resources offered to members of York University and the wider community.


Catering and Vending Services

Consists of records relating to the management and operation of catering, vending (including photocopying), food and beverage services. Records may include copies of contracts or leases, documentation regarding approval of off-campus caterers, copies of financial records, copies of insurance certificates and correspondence.

Office of Primary Responsibility

Units responsible for the service


3 years after last action



Other Copies


Until operational use ceases



See Also

ADG35 - Contracts and Agreements

FIN40 - Procurement

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

A signed copy of any financial agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.

Approved by University Secretary and General Counsel on 2008-06-20