Skip to main content#
Glendon Campus Alumni Research Giving to York Media Careers International York U Lions Accessibility
Future Students Current Students Faculty and Staff

common records schedule

Campus Services

Records relating to management of various services and resources offered to members of York University and the wider community.

CAM25

Catering and Vending Services

Consists of records relating to the management and operation of catering, vending (including photocopying), food and beverage services. Records may include copies of contracts or leases, documentation regarding approval of off-campus caterers, copies of financial records, copies of insurance certificates and correspondence.


Office of Primary Responsibility

Units responsible for the service

Retention

3 years after last action

Disposition

Destroy


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

ADG35 - Contracts and Agreements

FIN40 - Procurement


Retention Rationale

Retention based on anticipated operational use.


Filing Guidelines

A signed copy of any financial agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.


Approved by University Secretary and General Counsel on 2008-06-20