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common records schedule

Campus Services

Records relating to management of various services and resources offered to members of York University and the wider community.


Recreation Services - Case Files

Consists of records relating to participants in intramural and recreation programs. Records may include applications, rental and other agreements, financial transactions, physical assessment questionnaires, personal training records and correspondence.

Office of Primary Responsibility

Sport and Recreation


1 year after program completed or membership ended



Other Copies


Until operational use ceases



See Also

CAM55 - Recreation Services

FIN11 - Accounts Receivable for financial information

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).

Approved by University Secretary and General Counsel on 2008-06-20