Records relating to the management of academic and non-academic University employees.
Full-time Academic Employee Files
Consists of records relating to the employment history of full-time academic employees (YUFA, YUFA-E, OHFA and OHFA-E). Records document employment history of individual employees from initial hiring to resignation/retirement and the administration of compensation, benefits and pension.
Office of Primary Responsibility
Offices of the Dean/Principal/University Librarian and President for all records except payroll, benefits and pension
Human Resources and Employee Relations for payroll, pension and benefits records
1 year after termination
ADG12-36 - Senate Tenure and Promotion Committee (T&P) - Case Files for Senate Tenure and Promotion Committees (T&P) - Case Files including Adjudicating, File Preparation and Review Committees
YUFA Collective Agreement, Article 22.01
Discard transitory documents when operational use ceases, superseded or obsolete. Transfer relevant documents held by HR and ER to HRS77 Retired Employees - Case Files when terminated.
Approved by University Secretary and General Counsel on 2008-12-03