Human Resources
Records relating to the management of academic and non-academic University employees.
HRS34
Permanent Non-Academic Employee Files
Consists of records relating to the employment history of full-time non-academic employees (YUSApuY-1, OPSEU 578, IUOE 772, CUPE 1356, CUPE 1356-1, CPM and Senior Executives). Records document employment history of individual employees from initial hiring to termination and the administration of compensation, benefits and pension.
Office of Primary Responsibility
Human Resources and Employee Relations (except YUELI for OPSEU 578)
Retention
Permanent
Disposition
n/a
Other Copies
Unit responsible for the employee
Retention
Until terminated or transferred from unit
Disposition
Transfer attendance and accommodation records to new unit immediately and other records to HR and ER
See Also
HRS34-05 - Permanent Non-Academic Employee Files - CUPE 1356 Discipline Records
HRS34-06 - Permanent Non-Academic Employee Files - IUOE 772 Discipline Records
Retention Rationale
YUSApuY-1 Collective Agreement, Article 33.01 CUPE 1356 Collective Agreement, Article 25 CUPE 1356 Collective Agreement, Article 24 OPSEU 578 Collective Agreement, Article 21.07
Filing Guidelines
Discard transitory documents when operational use ceases, superseded or obsolete. Transfer relevant documents held by HR and ER to HRS77 Retired Employees - Case Files when terminated.
Approved by University Secretary and General Counsel on 2008-12-03