Administration and Governance
Records relating to the administration and governance of York University and units within the University.
Senate Appeals Committee (SAC) - Case Files
Consists of records relating to committee consideration of appeals from members of the University regarding decisions of Faculty Committees with respect to petitions concerning academic regulations, grade re-appraisals and charges of breaches of academic honesty. Records may include submissions and decisions made at the Faculty level, correspondence and related documentation. Where case material is contained in a committee or meeting agenda together with other material (e.g. as one item in a multi-item agenda), the case material must be retained as long as the other agenda material is retained.
Office of Primary Responsibility
Permanent (see Filing Guidelines)
1 year after file closed
ADG12 - Senate Committees for retention and disposition of other Senate committee records
STU36 - Academic Honesty - Case Files for records relating to academic misconduct
STU37 - Petitions - Case Files for records relating to petitions at the faculty level
The request to appeal and the committee's decision letter are kept permanently. All other records held by the University Secretariat should be destroyed 10 years after decision. Where a decision is reflected on the student's academic record, a copy of the decision is provided to the Registrar's Office which will retain it permanently.
Approved by University Secretary and General Counsel on 2008-06-20