Students
Records relating to documentation of students' academic history and provision of support services to students.
STU36
Academic Honesty - Case Files
Consists of records relating to findings of academic misconduct. Records may include the record of offense, the work in question, letters of notification, forms signed by the student agreeing to the complaint, minutes from departmental meetings, investigations, correspondence and supporting documentation.
Office of Primary Responsibility
Office of the Dean of the student's home Faculty
Registrar's Office
Retention
Permanent (see Filing Guidelines)
Disposition
n/a
Other Copies
Retention
1 year after appeals are exhausted or abandoned
Disposition
Destroy
See Also
ADG12-06 - Senate Appeals Committee (SAC) - Case Files for records relating to appeals to Senate
Retention Rationale
Section 3.6.10 of the Senate Policy on Academic Honesty states "A record of the proceeding will be retained in the Office of the Dean of the student's home Faculty, regardless of the severity of the penalty, and held for a time consistent with the University's records retention guidelines. If a penalty is imposed that requires an alteration of a student's academic record, a copy of the decision of the committee will be sent to the Registrar's Office for a time consistent with the University's records retention guidelines."
Filing Guidelines
The Record of the Proceeding must be kept permanently, by the Office of the Dean of the student's home Faculty; all other supporting documentation can be destroyed one year after such time as appeals are exhausted or abandoned. Where a decision is reflected on the student's academic record, a copy of the decision is provided to the Registrar's Office which will retain it permanently.
Approved by University Secretary and General Counsel on 2008-06-20