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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Senate Appeals Committee (SAC) - Case Files

Consists of records relating to committee consideration of appeals from members of the University regarding decisions of Faculty Committees with respect to petitions concerning academic regulations, grade re-appraisals and charges of breaches of academic honesty. Records may include submissions and decisions made at the Faculty level, correspondence and related documentation. Where case material is contained in a committee or meeting agenda together with other material (e.g. as one item in a multi-item agenda), the case material must be retained as long as the other agenda material is retained.

Office of Primary Responsibility

University Secretariat

Registrar's Office


Permanent (see Filing Guidelines)



Other Copies



1 year after file closed



See Also

ADG12 - Senate Committees for retention and disposition of other Senate committee records

STU36 - Academic Honesty - Case Files for records relating to academic misconduct

STU37 - Petitions - Case Files for records relating to petitions at the faculty level

Filing Guidelines

The request to appeal and the committee's decision letter are kept permanently. All other records held by the University Secretariat should be destroyed 10 years after decision. Where a decision is reflected on the student's academic record, a copy of the decision is provided to the Registrar's Office which will retain it permanently.

Approved by University Secretary and General Counsel on 2008-06-20
Updated on 2014-04-07