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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Petitions - Case Files

Consists of records relating to individual student petitions. Records may include course requirement petitions, leave of absence petitions, financial petitions, supporting documentation and correspondence.

Office of Primary Responsibility

Registrar's Office

Units responsible for administering petitions


5 years after last active session



Other Copies


1 year after petition decision



See Also

ADG12-06 - Senate Appeals Committee (SAC) - Case Files for records relating to appeals to Senate

STU00 - Policies, Procedures, Standards for policies relating to petitions

STU30 - Enrolment - Case Files for records relating to enrolment

STU36 - Academic Honesty - Case Files for records relating to academic misconduct

STU40 - Student Records - Undergraduate for undergraduate student records

STU45 - Student Records - Graduate for graduate student records

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).

Filing Guidelines

Results of a petition decision are recorded in the permanent student record. Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).

Approved by University Secretary and General Counsel on 2008-06-20