Students
Records relating to documentation of students' academic history and provision of support services to students.
STU37
Petitions - Case Files
Consists of records relating to individual student petitions. Records may include course requirement petitions, leave of absence petitions, financial petitions, supporting documentation and correspondence.
Office of Primary Responsibility
Registrar's Office
Units responsible for administering petitions
Retention
5 years after last active session
Disposition
Destroy
Other Copies
Retention
1 year after petition decision
Disposition
Destroy
See Also
ADG12-06 - Senate Appeals Committee (SAC) - Case Files for records relating to appeals to Senate
STU00 - Policies, Procedures, Standards for policies relating to petitions
STU30 - Enrolment - Case Files for records relating to enrolment
STU36 - Academic Honesty - Case Files for records relating to academic misconduct
STU40 - Student Records - Undergraduate for undergraduate student records
STU45 - Student Records - Graduate for graduate student records
Retention Rationale
Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).
Filing Guidelines
Results of a petition decision are recorded in the permanent student record. Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).
Approved by University Secretary and General Counsel on 2008-06-20