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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Advice and Inquiries

Consists of records relating to inquiries and requests for advice. The advice or inquiry is a short-term, typically one-time interaction. Inquiries may be received via telephone, mail, email or in person.

Office of Primary Responsibility



1 year after interaction complete



Other Copies


Until operational use ceases



See Also

ADG45 - Legal Advice for records involving legal advice

ADG60 - External Relations for records of more involved interactions with organizations and units external to York University

ADG65 - Government Relations for records of more involved interactions with governments

ADG70 - University Relations - Internal for records of more involved interactions with York University units

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

Where an issue evolves from a one-time inquiry to an involved consultation, an independent file should be created and filed in one of ADG60 External Relations, ADG65 Government Relations or ADG70 University Relations - Internal.

Approved by University Secretary and General Counsel on 2008-06-20