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common records schedule

Communications and Public Relations

Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.


Visits and Visitors

Consists of records relating to the planning and conduct of visits to campus and off-campus visits by University personnel. Records may include budget, invitation and attendance lists, risk assessment, protocol, publicity, contracts and agreements, permits and certificates, speech texts, media releases, photographs and recordings, reports, administrative logistics and correspondence.

Office of Primary Responsibility

Unit responsible for the visit


3 years after last action


Destroy after Archives review

Other Copies


Until operational use ceases



See Also

CPR15 - Special Events

FIN10 - Accounts Payable

FIN11 - Accounts Receivable

Retention Rationale

Retention based on anticipated operational use.

Approved by University Secretary and General Counsel on 2008-06-20