Communications and Public Relations
Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.
CPR15
Special Events
Consists of records relating to the planning and conduct of celebrations, special days, anniversaries, recognition events, receptions, parties, reunions, homecomings, launches, openings and other special events organized by the University or units to enhance the University identity and recognition. Records may include proposal, budget, invitation and attendance lists, programs, protocol, publicity, contracts and agreements, permits, releases and certificates, speech texts, presentations, media releases, photographs and recordings, reports, administrative logistics and correspondence.
Office of Primary Responsibility
Unit responsible for the event
Retention
3 years after last action
Disposition
Destroy after Archives review
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Retention based on anticipated operational use.
Filing Guidelines
Deposit a signed copy of any financial agreement or debenture with a value over $100,000, a term of 5 years or more when worth over $50,000, that is university wide when worth over $50,000, or that is complex when worth over $50,000 with the University Secretariat.
Approved by University Secretary and General Counsel on 2008-06-20