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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


International Student Services - Case Files

Consists of records relating to specific international students. Records may include correspondence, copies of immigration/visa documentation, insurance documents.

Office of Primary Responsibility

Units responsible for interacting with international students


5 years after last action



Other Copies


1 year after last action



See Also

STU20 - Student Financial Services - Case Files for financial assistance for international students

STU40 - Student Records - Undergraduate

STU45 - Student Records - Graduate

STU48 - Student Records - Non-degree Studies

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1). Retention based on anticipated operational use.

Filing Guidelines

Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate).

Approved by University Secretary and General Counsel on 2008-06-20