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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Senate Committee on Awards - University Professor Case Files

Consists of records relating to committee consideration of University Professorships. Records may include nominations, supporting documentation and correspondence.

Office of Primary Responsibility

University Secretariat


For case files of candidates selected, retain 3 years

For case files of candidates not selected, retain until next consideration to allow nominator to re-nominate. If not re-nominated, then destroy


Transfer to Archives

Other Copies


Until operational use ceases



See Also

ADG12 - Senate Committees for retention and disposition of other Senate committee records

ADG12-12 - Senate Committee on Awards - Honorary Degree Case Files

Retention Rationale

Retention based on current operational practice.

Approved by University Secretary and General Counsel on 2008-06-20
Updated on 2012-12-05