Administration and Governance
Records relating to the administration and governance of York University and units within the University.
ADG12-12
Senate Committee on Awards - Honorary Degree Case Files
Consists of records relating to committee consideration of honorary degree recipients. Records may include nominations, supporting documentation and correspondence.
Office of Primary Responsibility
University Secretariat
Retention
For case files of candidates selected to receive honorary degrees, retain 3 years
Case files for candidates not selected to receive honorary degrees are retained for 5 years and are either destroyed or returned to the pool of potential nominees
Disposition
Transfer to Archives
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
ADG12 - Senate Committees for retention and disposition of other Senate committee records
ADG12-15 - Senate Committee on Awards - University Professor Case Files
ADG12-16 - Senate Committee on Awards - President's University-Wide Teaching Awards Case Files
Retention Rationale
Retention based on current operational practice.
Filing Guidelines
Case files where candidate refuses the degree or dies in the candidate pool are destroyed after 1 year.
Approved by University Secretary and General Counsel on 2008-06-20