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common records schedule

Administration and Governance

Records relating to the administration and governance of York University and units within the University.


Senate Committee on Awards - Honorary Degree Case Files

Consists of records relating to committee consideration of honorary degree recipients. Records may include nominations, supporting documentation and correspondence.

Office of Primary Responsibility

University Secretariat


For case files of candidates selected to receive honorary degrees, retain 3 years

Case files for candidates not selected to receive honorary degrees are retained for 5 years and are either destroyed or returned to the pool of potential nominees


Transfer to Archives

Other Copies


Until operational use ceases



See Also

ADG12 - Senate Committees for retention and disposition of other Senate committee records

ADG12-15 - Senate Committee on Awards - University Professor Case Files

ADG12-16 - Senate Committee on Awards - President's University-Wide Teaching Awards Case Files

Retention Rationale

Retention based on current operational practice.

Filing Guidelines

Case files where candidate refuses the degree or dies in the candidate pool are destroyed after 1 year.

Approved by University Secretary and General Counsel on 2008-06-20
Updated on 2012-12-05