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common records schedule

Campus Services

Records relating to management of various services and resources offered to members of York University and the wider community.


Campus Card Services

Consists of records relating to the management and operation of identification/debit campus card services for members of the university community. Records may include agreements with service providers, activity and other reports, financial reports regarding vendor payments, licensing fee and commissions, promotions, correspondence.

Office of Primary Responsibility

YU-card Office


3 years after expiry or last action



Other Copies


Until operational use ceases



See Also

ADG35 - Contracts and Agreements

CAM21 - Campus Card Services - Case Files

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

A signed copy of any financial agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.

Approved by University Secretary and General Counsel on 2008-06-20